Complete billing automation vs document signing tools

Why B2B companies choose JustPaid over PandaDoc for billing

PandaDoc built a great product for creating proposals, quotes, and collecting signatures. Their workflow automation for sales documents is excellent. But here's what they don't solve: everything that happens after the contract is signed. Once you have that signature, PandaDoc's job is done—but your billing team's work has just begun.

JustPaid picks up exactly where PandaDoc leaves off. While PandaDoc focuses on document creation and signing, JustPaid's AI reads those signed contracts, extracts all billing terms automatically, generates invoices, sends intelligent collection sequences, and handles your entire revenue workflow. You can even use them together—PandaDoc for contract signing, JustPaid for everything after. Here's how we compare:

Different problems, different solutions

PandaDoc solves the "how do we get contracts signed?" problem brilliantly. Their document editor is intuitive, their workflows are smooth, and their e-signature experience is best-in-class. But signing contracts is just step one in your revenue workflow. After the signature comes invoice generation, payment tracking, collections follow-ups, revenue recognition, and cash flow management. PandaDoc doesn't touch any of that—JustPaid handles all of it automatically.

The contract-to-cash gap

Here's the typical workflow with PandaDoc: Sales creates a contract in PandaDoc, customer signs it, then someone manually reads that contract to understand billing terms, manually creates invoices based on those terms, manually sends those invoices, manually tracks payments, and manually follows up on late payments. PandaDoc gives you a signed PDF—but you're on your own for everything after.

JustPaid automates that entire post-signature workflow. Our AI reads your signed contracts (even if they're from PandaDoc), extracts all billing terms automatically—payment schedules, amounts, terms, escalations—then generates invoices on schedule, sends them through optimized channels, tracks payment status, and runs personalized collection sequences when payments are late. No manual work required.

When proposals become problems

PandaDoc's invoicing feature is designed for simple scenarios—create a document, collect a signature, maybe take a payment. But real B2B billing is complex: multi-year contracts with annual escalations, usage-based components that vary monthly, net payment terms instead of instant charges, and enterprise procurement processes. PandaDoc's invoicing can't handle this complexity because it's fundamentally a document tool, not a billing platform.

The perfect partnership

Here's the good news: you don't have to choose. Many JustPaid customers use PandaDoc for contract creation and signing—it's excellent for that. Once the contract is signed, they upload it to JustPaid (or we pull it automatically via integration), and our AI takes over from there. PandaDoc for beautiful proposals and smooth signatures, JustPaid for everything that comes after. It's the best of both worlds.

Collections: Where documents end and revenue begins

PandaDoc can send document reminders—"Please sign this." But payment collections require completely different intelligence. JustPaid's AI knows when to reach out, what tone to use, which channel works best for each customer, and how to escalate appropriately. We track engagement patterns, payment history, and communication preferences to maximize collection success. This isn't about document workflows—it's about getting paid.

When to add JustPaid to your PandaDoc workflow

Keep using PandaDoc if you love their document experience. Add JustPaid when:

• You're tired of manually reading signed contracts to understand billing terms
• Your team spends hours creating invoices from contract data
• Payment collections feel like a full-time job (or should be one)
• You have usage-based, hybrid, or complex billing models
• Revenue recognition takes days of manual spreadsheet work
• You need cash flow forecasting, not just contract tracking
• Your contracts include escalations, milestones, or variable terms
• You want the document workflow after the signature to be as smooth as before it

Adding JustPaid is seamless

You're not replacing PandaDoc—you're complementing it. Keep your document workflows exactly as they are. When you add JustPaid, we integrate with PandaDoc to automatically import signed contracts. Our AI reads them, extracts billing terms, and takes over the revenue workflow from there. Setup takes days, not weeks, and requires zero changes to your existing PandaDoc processes.

The complete contract-to-cash solution

Companies using PandaDoc + JustPaid together see:

• 100% automation of the signed contract to paid invoice workflow
• 85% time savings on billing operations after contract signing
• 3x faster payment collection with AI-powered sequences
• Zero manual work extracting billing terms from signed contracts
• 47% better cash flow predictability with AI forecasting
• Keep PandaDoc's excellent document creation and signing experience
• Add JustPaid's autonomous billing and revenue operations
• Complete visibility from proposal to payment in one unified workflow